Who we are?
Flame Retardants Europe (FRE) is an association representing all flame retardants technologies and applications bringing together organisations that manufacture, market or use flame retardants in Europe. The Secretariat of FRE is hosted by p/a Interel Association Management, Rue du Luxembourg 22-24, 1000 Belgium. Email: . As we are not required to have a data protection officer, any enquiries about our use of your personal data should be addressed to the contact details above.
How we use your information?
To fulfil its purpose and deliver value to its members, FRE collects and processes certain information about individuals. This includes member contacts, suppliers, business contacts, event participants and other people the association has a relationship with or may need to contact.
We are committed to handle the personal data of such in compliance with applicable data protection laws, including, as of 25 May 2018, the General Data Protection Regulation (“GDPR”).
What personal data do we collect?
FRE may collect the following categories of personal data to the extent necessary to achieve the purposes of the association:
- Contact data, such as email address, telephone number, postal address;
- Identification data, such as first name, name, pictures, photographs;
- Personal information, such as age, date of birth, gender, marital status, citizenship;
- Financial data, such as bank account details;
In most instances, we collect personal data directly from you, as data subjects, but we may sometimes obtain personal data from third parties (such as the data subject’s referee or from a public authority).
When do we collect personal data?
We collect the information outlined above from various sources. We collect information when you respond to one of our e-mail notices through our website, or when you fill out an online form. Further examples of ways in which we collect the information include:
- when you participate in one of our surveys or committees;
- when you attend one of events;
- when you provide us with your business card;
- when you write to us; or
- when you provide us with information orally.
Please note that submitting personal information is not required to use our website.
Why do we process personal data and on what legal grounds?
As part of its general mission, FRE processes personal data for the following purposes:
- For membership administration and support: FRE has legitimate interests in the processing of personal data of the contact persons at FRE’ member for the purpose of administering the membership and offering membership services. FRE is also bound by Belgian Company Law obligations with respect to the organisation of general assemblies and Executive Board of Directors meetings.
- For contract management purposes: FRE has legitimate interests in the processing of personal data of member representatives to collect membership fees, as well as those of representatives and contact persons of entities and associations with which FRE conducts business (e.g. with respect to services agreements, consultancy agreements, research agreements, procurement agreements).
- For public relations purposes: FRE processes contact details of relevant stakeholders in policy and public affairs for the purpose of advocating on behalf of FRE’s members.
- For organising events: FRE processes identification details of individuals who register to participate in events organised by FRE for the purpose of managing the registration and participation in such events.
- For website administration purposes: FRE processes identification data from individuals who register themselves on the FRE websites and give their express consent to receive newsletters or information from FRE.
How long do we keep personal data?
FRE will only keep personal data for the time that is strictly necessary to achieve the purpose(s) for which it was collected, e.g. for the duration of a contractual relationship or of a project, and for a period thereafter if so required by applicable law or if in the primary interests of the data subjects.
How do we secure your data?
We endeavour to protect all personal data in accordance with data protection laws. We ensure that appropriate security measures are taken against unlawful or unauthorised use of your personal information, and against the accidental loss of, or damage to, such information.
Do we disclose your data?
The information you provide to us will be stored on safe servers located in the European Union, or in locations expressly covered by GDPR-compliant agreements (e.g. by the EU-US privacy shield) by us or our GDPR compliant data processors.
Your rights as a data subject
By law, you can ask us what information we hold about you, and you can ask us to correct it if it is inaccurate. If we have asked for your consent to process your personal data, you may withdraw that consent at any time.
- If we are processing your personal data for reasons of consent or to fulfil a contract, you can ask us to give you a copy of the information in a machine-readable format so that you can transfer it to another provider;
- If we are processing your personal data for reasons of consent or legitimate interest, you can request that your data be erased;
- You have the right to ask us to stop using your information for a period if you believe we are not doing so lawfully;
- Finally, in some circumstances you can ask us not to reach decisions affecting you using automated processing or profiling.
To submit a request regarding your personal data by contracting FRE, as data controller, at the following address: . Please note that we may require prove of identity in order to process your request.
Individuals will not be charged for subject access requests, except if the requests are manifestly unfounded or excessive (e.g. repetitive). In such case, we may charge a reasonable fee or refuse to act on the request.
Your right to complain
If you have a complaint about our use of your information, we would prefer you to contact us directly via in the first instance so that we can address your complaint. However, you can also contact the Belgian Data Protection Authority via their website https://www.privacycommission.be/en or write to them at: Commission for the Protection of Privacy Rue de la Presse 35, 1000 Brussels.
We will update the version number and date of this document each time it is changed.